Legacy Body

January 13 - 17

 

AGENDA

Preliminary schedule 
A complete schedule of events and the Kickoff app will be available in early January:

Sunday, January 13th Full-day International Meetings*
Monday, January 14th Full-day International Meetings*
Full-day SE Meeting*
Full-day Professional Services Meeting*
Full-day Customer Success and Renewal Meeting*
Tuesday, January 15th Full-day All Company Meeting**: 9AM - 5:45PM
Evening Reception: 5:45PM - 9PM
Wednesday, January 16th Full-day Sales Training
Sales Awards Dinner*
Thursday, January 17th Full- day Sales Training: 8AM - 4PM

* Invitation only

** Company Meeting attendance:

  • All employees (domestic and international) and Lexington based interns and co-ops are to attend
  • Contractors (domestic and international) and non-Lexington based interns and co-ops are not approved to attend

 

REGISTRATION

The registration process is similar to last year: Every employee will first need to register for Kickoff via the link below and a confirmation email will provide next step instructions on how to book your hotel and/or air travel based on your department. If you only attend company day, there is no need to book hotel room. Please review the preliminary schedule and travel table carefully.

Please click below to access the registration site for the Kickoff. The deadline to register for Kickoff is noon on Friday, December 3.

 

TRAVEL BOOKING

All travelers should work with Imprivata's designated travel agencies within two business days of registration and receiving the instruction e-mail to take advantage of advance purchase discounts and airline inventory availability. Please note that Imprivata T&E policies applies. You are required to use the travel agencies outlined below. Please do NOT use Concur.

AmTrav Travel Agency information for North America employees

  • Travel Adviser: Diane 508-721-2623 direct line- Amtrav ext 1305
  • Call AmTrav between 830AM – 530PM EST Mon- Fri
  • Email your travel request to: [email protected]
    • Please include in the subject Line: Imprivata Kickoff
    • Include the below information in your request:
      • First Name
      • Last Date
      • Departing Date
      • Departing Airport
      • Departing time
      • Return Date
      • Return Departure time
      • Special note:

Corporate Traveller information for UK and European employees

  • Travel Adviser: Anton Kaniecki, +44 (0) 208 605 9825
  • Call Anton between 08.30 - 18.00hrs (UK time) Mon- Fri
  • Email your travel request to: [email protected]

Corporate Traveller information for Australian employees

  • Travel Adviser: Carla Jenkins, (03) 8535 1500
  • Call Carla between 08.30 - 18.00hrs (AUS time) Mon- Fri
  • Email your travel request to: [email protected]

Please use the table below for when you should arrive & depart:

  • Denotes when flights should arrive, Denotes when flights should depart
  • Professional Services must arrive before 9am Monday, January 14th
  • SEs must arrive before 1pm Monday, January 14th
  • Sales meeting will conclude at 4pm on Thursday, January 17th. Departure flights should leave no earlier than 6pm EST
image
  1/12
Sat
1/13
Sun
1/14
Mon
1/15
Tue
1/16
Wed
1/17
Thu
INTERNATIONAL SALES & SE QBR QBR KO ST ST/
INTERNATIONAL CSM & RENEWALS   CSM KO ST ST/
INTERNATIONAL OTHER
  • Business Development
  • Customer Support
  • Engineering
  • Facilities
  • IT & SaaS Operations
  • Marketing
  • Professional Services
    KO  
REMOTE SALES     KO ST ST/
LOCAL SALES       KO ST ST
REMOTE SE   SE KO ST ST/
LOCAL SE     SE KO ST ST
REMOTE CSM & RENEWALS   CSM KO ST ST/
LOCAL CSM & RENEWALS     CSM KO ST ST

REMOTE SERVICES

  • Professional Services
  PSM KO  

LOCAL SERVICES

  • Professional Services
    PSM KO    

OTHER LEXINGTON/LOCAL

  • Business Development
  • Customer Support
  • Engineering
  • Facilities
  • Finance & Administration
  • Human Resources
  • IT & SaaS Operations
  • Legal
  • Marketing
  • Operations
  • Product Management
  • Qlty Eng. & Documentation
  • Research & Discovery
  • Training Support
  • UX Development
      KO    

OTHER REMOTE

  • Customer Education
  • Customer Support
  • Engineering
  • IT & SaaS Operations
  • Marketing
  • Product Management
  • Research & Discovery
    KO  

If you have any questions regarding this schedule, please contact your supervisor or email [email protected]

 

HOTEL BOOKING

A link and instructions on how to reserve your hotel room will be sent once you complete your registration for Kickoff. Rooms will be available for employees attending multiple days of kickoff. The deadline to reserve your room is Friday, December 21.

The Westin Copley Place is the official hotel of this year's Kickoff and is located in the heart of downtown at 10 Huntington Ave, Boston, MA 02116. We have setup a dedicated hotel booking site with the Westin Copley Place that is preloaded with the available rooms at our discounted group rate.

When reserving your room online you will be asked to provide your credit card. Imprivata will be paying for room and tax, therefore, your credit card will not be charged prior to the event and will only be used in the case of incidentals on-site.

**Please note in the case of a change in your travel plans it is your responsibility to alter your reservation or cancel your room within the cancellation window of 72 hours prior to date of arrival. Should you miss the cancelation window, you will be responsible for 1 night's stay plus tax.**

 

TRANSPORTATION

Getting into and around Boston can be challenging; please make sure you allocate enough travel time with Boston traffic.

Per Imprivata travel guidelines:

Local Employees

As getting into and around Boston on a weekday morning can be very challenging, and parking in Boston is expensive, we will provide roundtrip bus transportation to the Westin Copley from the Lexington Office on Tuesday, January 15th.

If you are a Lexington employee attending the Tuesday portion of the event only, you are to take the Imprivata coach buses roundtrip from the Lexington office to the Westin Copley Place. Breakfast will be provided in the office prior to departure on Tuesday morning.

Details on bus transportation will be communicated at a later date.

Remote Employees

If you are flying to this event domestically or internationally, please take a taxi or public transportation to the hotel. Unfortunately, car rentals will not be reimbursed for this event.

Logan International Airport (BOS) is approximately 5.9 km/3.6 miles from the hotel.

Public transportation options include:

  • Ride share (Uber or Lyft)
  • Airport Cab Service (meter rate)
  • Boston's Subway: The "T"
    • The closest subway stations are Copley Station (on the Green Line) and Back Bay (on the Orange Line). Both stations are within 1 block of the hotel. The MBTA begins service daily from 6-1AM. The schedule varies based on line, day of week, and reliability of the train schedule. The cost is $2.65 per ride.
  • MassPort Shuttle from Logan Airport (available at an additional fee)
    • From airport terminal take a Massport shuttle bus to the Airport subway station. Take an inbound Blue Line train to State Street Change at State Street for the Orange Line. Take any Orange Line train to Back Bay station. Exit Back Bay station to Boylston Street. Make a right onto Dartmouth Street; the hotel will be on the left. The fare is $2.65.
    • From airport terminal take any Silver Line bus to South Station. Change at South Station for the Red Line. Take an Alewife bound Red line train to Park Street. Change at Park Street for the Green Line. Take any Green Line train to Copley Station. Exit Copley station to Boylston Street. Make a right onto Dartmouth Street. Turn right onto MA-9 W; the hotel will be on the right. The fare is $2.65.

 

DRIVING DIRECTIONS & PARKING

From North:

  • Take Interstate 93 South to Exit 26 (North Station/Storrow Drive).
  • After approximately 1 mile turn left to Copley Square.
  • At the first light, turn right onto Beacon.
  • Proceed 2 blocks and turn left on Clarendon.
  • Turn right on St. James.
  • Continue 2 blocks to The Westin Copley Place.
  • The hotel is on the left.

From South:

  • Take Interstate 93 North and take Exit 18 (Mass Avenue).
  • Bear right onto Mass Avenue.
  • At the sixth set of traffic lights, turn right onto Columbus Avenue.
  • Proceed to Dartmouth and turn left. 
  • At the second set of traffic lights, turn left onto Huntington Avenue.
  • The Westin Copley Place will be on the left.

From West:

  • From the Massachusetts Turnpike (Interstate 90 East), take Exit 22 (Prudential-Copley).
  • Stay to the right and follow signs for Copley Square.
  • When you exit the tunnel The Westin Copley Place will be on the left.
  • Note: You will need to turn left on Dartmouth and then turn left on Huntington to reach the hotel entrance.

Imprivata will reimburse local individuals who are approved to drive in for parking at the self-parking garages. If you choose to drive, we suggest parking in one of the local self-parking garages nearby:

 

MEALS

If you have specific dietary needs or allergies please include that information during online registration or contact the Imprivata Kickoff Team at [email protected].

 

EVENING EVENTS

Special events will be held on Tuesday and Wednesday evening giving you the opportunity to network with your colleagues and make new connections with team members. Unfortunately, we cannot extend an invitation to non-employees.

 

DRESS CODE

Company Day
Dress Code is business casual for all meetings. Evening Event Attire for all company evening events is casual with the exception of the Sales Awards Dinner (see below). Check the forecast here.

Sales Kickoff
Dress code for Sales Kickoff meetings is business casual.

Awards Dinner (invitation only)
Dress attire for the awards dinner is business attire. 

 

CONTACT

For all Kickoff related questions, please contact the Imprivata Kickoff Team at: [email protected].

For any issues onsite, please contact:
Sara Sousa: 781.308.7952