Smart Search Folders

Smart search folders are a way to organize and retrieve information without manually sorting through large sets of files or records. Instead of placing items into a static location, smart folders automatically apply rules and filters to group content that matches specified criteria. This approach helps users find data or other items in matching criteria quickly and efficiently, without having to duplicate files or manually update folder contents. By automating organization, users can find documents and variables easily, and keep track of evolving information in a dynamic environment. Apple supports smart folders in its products, giving users the ability to create custom searches and folders that automatically adapt to changing content.

For organizations managing a large number of files, systems, or devices, smart search folders are especially valuable. They allow administrators to streamline workflows by quickly narrowing down what needs attention, without wasting time sifting through unrelated data. When users can create custom searches, they reduce complexity, avoid duplicate information, and focus on only the most relevant details. The ability to build smart folders that evolve as content changes creates consistency, improves productivity, and provides visibility into subsets of information that matter most to a given user or team.

Within Imprivata Mobile Access Management (MAM), smart search folders offer console users this same level of efficiency and control. Administrators often manage only a subset of Launchpad locations and the devices assigned to them, and smart folders make it possible to quickly filter and display only those items. Because these folders are populated dynamically, they update automatically whenever an attribute changes, ensuring that administrators always see an accurate and current view. Smart Search further enhances this by offering search-as-you-type functionality, surfacing previously used attribute values to reduce duplication and enforce uniformity. This dual capability helps teams maintain consistency across the entire system.

The integration of smart search folders into the MAM console has direct benefits for security and operations. It enables large groups of administrators to create folders tailored to their specific needs, streamline device and Launchpad oversight, and take immediate remediation steps when necessary. By eliminating clutter and focusing on actionable information, smart folders significantly improve how organizations manage their mobile environments. Together with existing Launchpad and device attributes, these tools make Mobile Access Management simpler, more consistent, and more powerful across distributed teams.