Comply with ease
Regardless of size, industry, or business, nearly every organization has rules and regulations they must adhere to, also known as compliance. From state, federal, and international laws to industry-based regulations, compliance is an essential part of eliminating risk and protecting consumers. And with potential non-compliance consequences like fines, lawsuits, loss of revenue, or losing hard-earned trust, meeting compliance is both an organization’s duty and its best interest.
Of security leaders say security is the biggest challenge to GDPR compliance
Of consumers switched companies or providers because of their data policies or data sharing practices
Of respondents said they have greater trust in companies that use their data as a result of the GDPR
The evolving regulatory landscape
Compliance is neither set-it-and-forget-it nor something that can be accomplished in a single day. Depending on the requirements, complying with a regulation may require taskforces and overhauling an organization’s policies, processes, and procedures. And with an evolving regulatory landscape, many compliance professionals struggle to keep up.
- 10% of U.S. companies are actively working to comply with 50 or more privacy laws
- The average total cost of a data breach in 2020 is $3.86 million
- The top three compliance challenges in 2020 are data protection, keeping up with regulatory change, and budget and resource allocation
Your compliance journey
Compliance is a journey, not a destination. Still, it doesn’t have to be a challenge. With the right tools, resources, and partners, protecting regulated data like personally identifiable information (PII) or protected health information (PHI) is not only manageable but can propel an organization to privacy and security program maturity.
- 64% of organizations with privacy programs in the advanced stage of maturity are “very confident” in their HIPAA compliance
- 68% of organizations with privacy programs in the advanced stage of maturity are “very confident” in their GDPR compliance
Common compliance use cases
Breach detection and notification
Many regulations like HIPAA, GDPR, and CCPA require organizations to monitor and detect when data breaches occur so they can take proper remedial action. A key component of breach response is notifying affected individuals and parties of the breach. The timeline and exact requirements for notification vary across regulations, making incident response a challenge for organizations, particularly those who must comply with multiple regulations with different notification requirements.
- HIPAA requires all covered entities to notify affected individuals, the U.S. Department of Health and Human Services (HHS), and, in some cases, the media of a breach of unsecured PHI affecting 500 or more individuals.
- HIPAA Breach Notification Rule
- GDPR requires organizations to notify the Data Protection Authority within 72 hours if personal data has been breached or compromised.
- Article 33 – Notification of a personal data breach to the supervisory authority
The Imprivata FairWarning platform monitors for potential data breaches by detecting unauthorized, suspicious, or risky data access. From there, you can use the solution for investigation and incident response tracking and management with the dedicated Investigations module. This module is designed to facilitate prompt, orderly documentation of post-incident analysis, resolution mitigation, and other activities to simplify compliance with breach detection and notification requirements. When organizations encounter a security incident, they know they can rely on FairWarning to help facilitate a resolution and get back on track with a world-class compliance program.
Threat identification and risk management
Detecting data privacy and security threats is a beneficial step in driving out risk and meeting compliance at an organization. But identifying threats isn’t always straightforward; a significant amount of risk goes undetected, especially insider threats. Insider threats – users with data access like employees, third-party contractors, and vendors – can cause damage while leaving almost no trace unless you have an established activity monitoring program. By monitoring how users access and interact with data in your mission-critical applications, you can identify and prevent threats.
- HIPAA requires that covered entities and their business associates implement safeguards like risk assessments and threat detection tools to protect the confidentiality, integrity, and availability of PHI.
- HIPAA Security Rule
- The NIST Cybersecurity framework’s “Protect” function calls for protective technology to manage risks and detect threats.
- COBIT recommends organizations define and implement an information security risk treatment plan to manage security-related risk.
By enhancing data security, FairWarning helps uncover unknown and known threats like malicious insiders, privileged users, or departing employees. We do this through user activity monitoring and AI-powered alerts, putting violations front and center before they can lead to a breach.
Access control and security monitoring
Data protection measures across regulations regularly call for long-term access control and data security monitoring to avoid unauthorized access to sensitive information that may cause a security incident or a data breach. For regulations like GDPR and CCPA, the goal is to restrict data collection and processing to only what is necessary by way of limiting data access to only those who need it to complete their job. By monitoring access patterns and security risks, organizations can prevent a potential data breach or security incident from ever occurring.
- COBIT compliance for the Sarbanes-Oxley Act (SOX) calls for periodic reviews of access rights among contractors, suppliers, and other users to ensure activity is appropriate and in line with established agreements, business functions, and process requirements.
- The NIST Cybersecurity framework’s “Protect” function instructs organizations to manage access control through methods like the principle of least privilege; the “Detect” function calls for continued security monitoring to identify potential cybersecurity events.
Imprivata FairWarning monitors what information users are accessing across EHRs, Salesforce, and other cloud applications by tracking logins, data interactions, page views, search queries, and more, which serve as documentation and evidence to support new and established access control policies.
Information security incident management
Many regulations require incident response management as part of an organization’s efforts to protect information. With an effective incident management program, organizations can consistently manage the full lifecycle of information security incidents, including communication regarding security events and weaknesses. Security incidents may not constitute a data breach, but they still pose considerable risk and can have far-reaching consequences like loss of revenue, loss of trust, non-compliance fines, reputational damage, and more.
- PCI DSS requires organizations to review system logs periodically for risk management purposes and follow up on anomalies identified during the review process.
- COBIT requires organizations to manage security by monitoring and regularly reviewing the information security management system (ISMS), taking into account security audits, incidents, effectiveness measurements, and more.
Imprivata FairWarning provides incident tracking and management via the Investigations module – a central repository for all privacy and security incidents. This module enables complete documentation of post-incident analyses, resolution, mitigation, and other activities, including patient complaints for HIPAA.
Imprivata FairWarning helps protect regulated data and simplify compliance
FairWarning helps organizations in highly regulated industries meet compliance requirements for numerous laws and frameworks, including:
- PCI DSS
- NHS Data Security and Protection Toolkit
- NY State DFS Cybersecurity Regulation
- NIST Cybersecurity Framework
- NIST Privacy Framework
- ISO/IEC 27001
To help organizations avoid fines and negative headlines from data breaches, FairWarning detects threats proactively and streamlines investigations across enterprise applications. With features like robust, built-in governance reporting at the click of a button, FairWarning automates manual processes and identifies security and privacy gaps to help organizations align with regulations, frameworks, and standards with ease.